Privacy Policy

Wairoa District Schools Kapa Haka Festival 2026

Effective Date: 29 October 2026

1. Introduction

St Joseph’s School, Wairoa, respects the privacy of all individuals using the Wairoa District Schools Kapa Haka Festival 2026 App.

The app has been developed to provide information about the festival being held on Thursday 12 November 2026, with a postponement date of Tuesday 17 November 2026.

We are committed to protecting personal information and handling it responsibly in accordance with the New Zealand Privacy Act 2020.

This Privacy Policy explains how information may be collected, used, stored and protected when accessing the festival app.

2. Who Manages the App?

The app is managed by:

St Joseph’s School, Wairoa

Wairoa, Hawke’s Bay, New Zealand

Email: principal@sjwairoa.school.nz

Phone: 06 838 8306

St Joseph’s School is responsible for managing the festival information and responding to privacy enquiries relating to the app.

3. Information Collected

The festival app is primarily an information service.

Users can access festival information without being required to provide their names or contact details through the app’s main information pages.

Depending on the technical services and features enabled, information processed when using the app may include:

Device type and operating system.
App usage information, such as pages viewed.
Technical information required for app operation.
Internet Protocol (IP) addresses or similar connection information.
Information voluntarily provided when contacting the school.

Some technical information may be processed automatically by the app platform or its service providers.

The school does not intend to use the app to collect sensitive personal information about students or families.

4. How Information Is Used

Information collected or processed through the app may be used to:

Provide access to festival information.
Maintain the app’s functionality and security.
Communicate festival announcements and updates.
Identify and resolve technical issues.
Understand general app usage.
Respond to enquiries.
Meet applicable legal obligations.

Personal information will not be used for purposes unrelated to the app without an appropriate lawful basis.

5. Children’s Privacy

The festival involves primary, intermediate and secondary school students.

Protecting children’s privacy is particularly important.

The app is designed primarily to share general festival information rather than collect personal information from children.

St Joseph’s School will take reasonable steps to ensure any identifiable student information, photographs or recordings published through the app are handled in accordance with applicable school policies, consent requirements and privacy law.

Parents and caregivers may contact the school with concerns about student information or images appearing in the app.

6. Photographs and Media

Photographs or videos relating to the festival may be published through the app where appropriate.

The school will take reasonable steps to ensure necessary permissions and approvals have been obtained before publishing identifiable student images.

Requests concerning the removal or correction of published personal information may be directed to the school.

Each request will be considered in accordance with applicable privacy law and school policies.

7. Third-Party Service Providers

The app has been developed using the GoodBarber application platform.

GoodBarber and other technical service providers may process information necessary to host, operate, maintain or support the app.

Where applicable, these services may include:

App hosting and technical infrastructure.
Device and application functionality.
Usage statistics and analytics.
Security and performance monitoring.
App distribution through Apple or Google.

Third-party providers may operate under their own privacy policies.

St Joseph’s School will take reasonable steps to ensure that personal information processed on its behalf is handled appropriately.

8. Sharing of Personal Information

St Joseph’s School does not sell personal information collected through the festival app.

Personal information may be shared where reasonably necessary to:

Operate and maintain the app through authorised service providers.
Respond to an enquiry or request.
Comply with applicable legal obligations.
Address a serious health, safety or security concern where permitted by law.

Personal information will not otherwise be disclosed except where authorised or permitted by law.

9. Storage and Security

Reasonable steps will be taken to protect personal information against loss, unauthorised access, misuse, alteration and disclosure.

These measures may include access controls, security settings and the safeguards provided by authorised technical service providers.

No internet-based system can guarantee absolute security.

If a privacy or security concern is identified, the school will take appropriate steps to investigate and respond.

10. Overseas Data Processing

The app uses third-party technology services that may process or store information outside New Zealand.

Where personal information is handled by overseas providers, St Joseph’s School will consider the applicable requirements of the New Zealand Privacy Act 2020 and take reasonable steps to ensure appropriate safeguards are in place.

11. Data Retention and Deletion

Personal information will be retained only for as long as reasonably necessary for the purposes for which it was collected, or as required by law.

Information that is no longer required will be securely deleted or de-identified where appropriate.

Retention of technical information by third-party service providers may be subject to their applicable retention policies and contractual arrangements.

Individuals may contact the school to request deletion of personal information where applicable.

12. Access and Correction

Under the New Zealand Privacy Act 2020, individuals have rights to request access to personal information held about them and to request correction of that information.

Requests can be made by contacting:

principal@sjwairoa.school.nz

The school will respond in accordance with its obligations under New Zealand privacy law.

13. Cookies and Analytics

The app and its associated web services may use cookies, similar technologies or technical analytics tools where enabled.

These technologies may support app functionality, security and the collection of general usage statistics.

Any collection or use of personal information through these technologies will be subject to applicable privacy requirements.

14. External Websites

The festival app may include links to sponsors, community organisations or other external websites.

St Joseph’s School is not responsible for the privacy practices of websites operated independently by third parties.

Users are encouraged to review the privacy policies of external websites they visit.

15. Changes to This Privacy Policy

This Privacy Policy may be updated to reflect changes to the app, its technical features, applicable legal requirements or festival operations.

The most recent version will be made available through the app.

16. Contact and Privacy Enquiries

For questions, concerns or requests relating to privacy, please contact:

St Joseph’s School, Wairoa

Wairoa, Hawke’s Bay, New Zealand

Email: principal@sjwairoa.school.nz

Phone: 06 838 8306

Individuals who are dissatisfied with how a privacy concern has been handled may also contact the Office of the Privacy Commissioner in New Zealand.

Kapa Haka Festival 2026

WAIROA DISTRICT SCHOOLS KAPA HAKA FESTIVAL 2026